Bespoke procurement software, from data to deployment.

We connect, clean and reconcile your structured and unstructured data then build bespoke applications around your rules, approvals and exceptions.

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Trusted with billions in spend.

“Our Customer Service team were often bogged down with manual order entry and lengthy processes. Khotan is helping us reduce slow and repetitive admin tasks.”
Customer service lead, Anchor Packaging — Manual order entry

Agents can’t fix data they can’t trust.

Procurement data is scattered across systems, documents and email.

Every system, one trusted set of data

Records and documents, cleaned and reconciled into one set. Approved results write back to the system that owns them.

Your rules become software

Approval thresholds, policy checks and exceptions become application logic. Our engineers build it with you, through production.

Private inference. Your controls.

Models run privately on your data. Agents work inside your permissions, approvals and audit trail.

See the first application each team put into their operation.

Enterprise workflows

Procurement teams kept their existing systems and used Khotan to make one costly process reliable enough to run in software.

of supplier invoices posted into ERP: $2.5M of supplier invoices posted into ERP
suppliers billing into one shared inbox: 185 suppliers billing into one shared inbox
Systems connected: Fresh ERP, Outlook, Brismark Online

Old systems. Real processes. Software built around both.

Khotan turns the way your team already works, including its rules and exceptions, into applications your team can actually run.

Explore workflows

Invoice processing

Process invoices from inbox to ERP.

Match invoices to purchase orders and goods receipts, flag anything that doesn’t line up, and send approved invoices into your ERP.

Invoice INV–2048

$4,862.40

Match invoiceReady for ERP

Three-way match

0/33/3

Purchase order

Goods receipt

Invoice total

Procurement operations

Keep requests and purchase orders moving.

Check requests against policy, route approvals, chase suppliers, and flag the orders that need attention, all from one place.

Inbox

DelayP02831

Northline Industrial

Backorder status for P02831

Shipped

Invoice

Tasks 1

Receive 8 Northline linesP02831

3d overdueShips 19 Nov

Backorder status for P02831

8 backordered. Expected to ship 19 Nov.

Contract management

Hold suppliers to what they agreed.

Track audit dates, renewals, and promised service levels, then flag missed commitments and calculate any credits you are owed.

Supply agreementRenews 14 Aug 2027

4.2 Service levels

If on-time delivery falls below 98% in a quarter, the supplier credits 5% of that quarter’s fees.

Q3 on-time deliveryMissed

94% delivered98% agreed

Credit owed$0

Agent context

Present full business context to your agents.

Connect systems, contracts, policies, documents, and email into current, permissioned context any agent can use.

procurement

Dana Ruiz10:42 AM

@Khotan Agent what does Northline owe us for Q3?

Khotan AgentAPP10:42 AM

ERP deliveriesSupply agreementCredit policy

Northline owes a $1,240 service credit for Q3. On-time delivery was 94%, below the 98% in section 4.2.

Answered from sources this agent can read

@Khotan Agent

Built around your operation.Accountable through production.

Engineers alongside your team

Our engineers work alongside procurement, data and security, build around your systems and stay through production.

You stay in control

You choose what Khotan reads, who sees it, what needs approval and what gets written back.

Your advantage stays yours

Your data, rules and knowledge stay under your control. We do not use them to train models.

Reuse what works

Connections, clean records and rules from the first application can be reused in the next.

See what Khotan could build for you.